Zoom for Meeting Rooms

Use your licensed Zoom account to create zoom links for members and contacts as the book your rooms.

When using Zoom for Meeting Rooms, you will be able to provide a Zoom Meeting link to customers booking any of your rooms based on your own licensed Zoom user account.

How to use Zoom for Meeting Rooms

You must have a licensed Zoom user account for each of the resources / meeting rooms you plan to connect. You cannot use the same zoom user account for more than one resource / meeting room if they are going to be booked simultaneously.

You must not use the same Zoom user account for more than one room or as the user account you connect to your Nexudus account. We recommend to create a zoom licensed user account named after the room and make sure that user is only used to connect to one room.

To connect a resource or meeting room to your Zoom account follow these steps:

• Log off your Zoom account by going to zoom.com and using the icon on the top right-hand-side menu.

Make sure you always log out in Zoom before connecting a new room to avoid mistakenly connecting to the same zoom user account in more than one room.

• Access the details fo the resource or meeting room you plan to connect to your Zoom account by going to Inventory > Bookings Resources.

• Scroll down to the Zoom section and click on Connect this room to Zoom

This will ask you to log in to your Zoom account. It is important you use the correct Zoom account when doing this and make sure you use different licensed Zoom user accounts for each of the different resources or meeting rooms you connect. This will ensure that, if more than one customer books your different resources or meetings rooms at the same time, the Zoom Meeting invites are generated by different Zoom user accounts so they can take place at the same time.

Zoom will ask you now to grant Nexudus access to some of the functions in your Zoom account. Click Authorize if you agree with those and to continue.

Once you have connected Nexudus to your Zoom account, you will be returned to the details of the resource or meeting room. You should see the option Include a Zoom Meeting link in all bookings made for this resource enabled for that resource or meeting room.

Zoom for Meeting Rooms and Zoom for Bookings

Zoom for Bookings is another way of connecting Nexudus to Zoom. When Zoom for Bookings is used, customers can connect their own Zoom account to their Nexudus account as members or contacts. This enables them to request a Zoom link for their bookings and use their own account to generate those.

Zoom for Bookings requires customers to have their own licensed Zoom account to be able to have meetings longer than 40 minutes. Using Zoom for Meeting Rooms instead lets you provide the licensed Zoom user account to your members.

When both Zoom for Meeting Rooms and Zoom for Bookings are enabled, for example when a customer that has connected their own Zoom account makes a booking for a meeting room that you have connected your Zoom account to, Nexudus generates links using the customer's Zoom account instead of your own.