About user roles

Setting up user roles to control access to your Nexudus account.

Many coworking spaces are run by a team of space managers, each with a different function, such as operations, communication or events. If this is the case in your space, you may want to restrict each person's access to the sections that are relevant to their line of work. You can do this by adding specific roles in your Nexudus account.

Your Nexudus Spaces account has two predefined roles by default:

• Read-Only: Users can read but not make changes via the dashboard.

• Admin: Admin users have full access to the system and can read, list, add, edit or delete elements from the dashboard sections.

You can create as many roles as you like (see Example user roles and Adding and assigning a role).

How does a role work?

Roles grant access and permissions via tokens. You can add different tokens depending on the user's position and the actions they need to undertake. There are usually several types of tokens available for each function, including:

• Create: The user can add records with this token. Example: The Coworker-Create function lets users with the role register members or contacts via the dashboard.

• Delete: The user can delete records with this token. Example: The Coworker-Delete function lets users with the role delete member or contact records via the dashboard.

• Edit: The user can edit records with this token. Example: The Coworker-Edit function lets users with the role edit member or contact details via the dashboard.

• List: The user can list the existing records in the different dashboard sections on your account. Example: The Coworker-List function will show the records in the Members and Contacts sections via the dashboard.

• Read: The user is able to read the element defined by the token. Example: The Coworker-Read function lets users with the role read the new member or contact registrations on your Nexudus Spaces account.

This screenshot shows some functions and their selected tokens:

User role permissions

The list of functions is extensive and you can add as many as needed using the tokens when you configure the roles on your account. For example, you may want the user to be able to read and edit bookings but not delete them.

List of available User Roles

Role Name	Description
AccessToken	IT Network access tokens
Application	Internal
AudioFile	Audio Files in the Web Template Editor
AuditTrailEntry	Security Logs
BlogCategory	Blog Article Categories
BlogPostComment	Blog Article Comments
BlogPost	Blog Articles
BookingNote	Notes in a resource booking
BookingProduct	Products in a resource booking
Booking	Resource bookings
BookingVisitor	Visitors in a resource booking
BusinessCharge	Internal
BusinessDomain	Additional custom domains for a location
Business	Locations
BusinessRedirection	Internal
BusinessSetting	Location configuration entries
BusinessTimeSlot	Internal
CalendarEventCategory	Event categories
CalendarEvent	Events
CannedResponse	Message Macros
Charge	Internal
ChatRoom	Internal
ChatUserMessage	Internal
Checkin	Customer check-ins
CommunityGroup	Community Board groups
CommunityMessageLike	Community board message likes
CommunityMessage	Community Board replies
CommunityThreadFile	Community board coversation attached files
CommunityThreadFollow	Community board conversation follows
CommunityThreadLike	Community board conversation likes
CommunityThreadMute	Community board conversation mutes
CommunityThread	Community board conversations
ContractDeposit	Deposits in a customer contract
Country	Countries
CoworkerBookingCredit	Money credit in a customer
CoworkerBookingCreditUseHistory	Use history of money credit in a customer
CoworkerContract	Customer contracts
CoworkerDataFile	Files attached to a customer
CoworkerDelivery	Deliveries for a customer
CoworkerDiscountCode	Discounts associted to a customer
CoworkerExtraService	Time or printing credit for a customer
CoworkerExtraServiceUseHistory	Use history of time or printing credit for a customer
CoworkerInvoiceHistory	Notes for a customer invoice
CoworkerInvoiceLine	Lines in a customer invoice
CoworkerInvoice	Customer invoices
CoworkerLedgerEntry	Ledger entries for a customer
CoworkerMessage	Messages sent or received for a customer
CoworkerMsOfficeCalendar	Internal
CoworkerNote	Notes for a customer
CoworkerPricePlanHistory	History of plan changes for a customer
CoworkerProduct	Products sold to a customer
Coworker	Customers
CoworkerTask	Tasks associated to a customer
CoworkerTimePass	Passes associted to a customer
CrmBoardColumn	Stages in a CRM board
CrmBoard	CRM boards
CrmOpportunityHistory	Historty of changes in a CRM entry
CrmOpportunityImportFile	Lead file imported into the CRM
CrmOpportunity	CRM opportunities
Currency	Currencies
CustomField	CRM custom fields
DataFile	Binary Files in the Web Template Editor
DiscountCode	Discount Code definitions (CRM)
DocumentTemplate	Document Templates (CRM)
EmailAccount	Connected Email Accounts (IMAP)
EmailQueueItemAttachment	Attachments to email messages
EmailQueueItem	Email messages
EmailTemplateFile	Transaction email templates
EventAttendee	Attendees to events
EventComment	Comments for events
EventProduct	Tickets for events
ExtraServicePrice	Internal
ExtraService	Prices for resources
ExtraServiceTimeSlot	Available times for prices for resources
FinancialAccount	Financial accounts in the chart of accounts
FloorPlanDesk	Items in floor plans
FloorPlan	Floor plans
GlobalChatMessage	Internal
HelpDeskComment	Responses in help-desk messages
HelpDeskDepartment	Help-desk departments
HelpDeskMessage	Help-desk Messages
ImageFile	Image Files in the Web Template Editor
InstalledApplication	Internal
Invoice	Invoices from Nexudus
Language	Languages
LanguageToken	Translation token for languages
LedgerEntry	Internal
NewsLetter	Newsletter campaings
NewsLetterSubscriber	Newsletter subscribers
OpportunityType	Type of CRM opporunities
PassportCard	Internal
PaymentGateway	Payment methods
PayoutInvoice	Reseller payouts
PlatformChangeMessage	Recent platform updates
ProductBookingCredit	Money credit assigned to products
ProductExtraService	Time or printing credit assigned to products
Product	Products
ProductTimePass	Passes assigned to products
ProposalContract	Contracts as part of a proposal
ProposalProduct	Products as part of a proposal
Proposal	Proposals
RadiusServer	Radius Servers
RefreshToken	Internal
Reminder	CRM Reminders
Report	Custom reports
ResellerAccount	Reseller accounts
ResellerPayout	Reseller payouts
Reseller	Resellers
ResourceAccessRuleEligibleTimeSlot	Elegible times for access rules for resources
ResourceAccessRule	Access rules for resources
ResourceAccessRuleTimeSlot	Resource availability for access rules for resources
ResourceProduct	Products assigned to resources
Resource	Calendar resources
ResourceTimeSlot	Available times for resources
ResourceType	Type of resources
Role	These roles
SimpleTimeZone	Timezones
SubscriberActivity	Activity of newsletter subscribers
SubscriberGroup	Groups of newsletter subscribers
SurveyAnswer	Answers to surveys
SurveyQuestion	Questions for surveys
Survey	Surveys
SurveyRun	Internal
TariffBookingCredit	Money credit assigned to plans
TariffExtraService	Time or printing credit assigned to plans
TariffProduct	Plan components
Tariff	Plans
TariffSignupProduct	Plan sign-up fees or deposits
TariffTimePass	Passes assigned to plans
TaskItem	Items in tasks lists
TaskList	Tasks lists
TaxRate	Tax rates
Team	Teams
TemplateFile	Web templates and custom pages
TemplateVersion	Web template versions
ThreadSummary	Internal
TimePassPrice	Internal
TimePass	Passes
TimePassTimeSlot	Available times for passes
UserBookmark	User bookmarks
UserMessage	Contact messages
User	Users
UserRole	Roles assigned to users
ValidationRule	Validation rules
VideoFile	Video Files in the Web Template Editor
Visitor	Visitors
WebHook	Webhooks
Workspace	Internal