About user roles
Setting up user roles to control access to your Nexudus account.
Many coworking spaces are run by a team of space managers, each with a different function, such as operations, communication or events. If this is the case in your space, you may want to restrict each person's access to the sections that are relevant to their line of work. You can do this by adding specific roles in your Nexudus account.
Your Nexudus Spaces account has two predefined roles by default:
Read-Only: Users can read but not make changes via the dashboard.
Admin: Admin users have full access to the system and can read, list, add, edit or delete elements from the dashboard sections.
You can create as many roles as you like (see Example user roles and Adding and assigning a role).
How does a role work?
Roles grant access and permissions via tokens. You can add different tokens depending on the user's position and the actions they need to undertake. There are usually several types of tokens available for each function, including:
Create: The user can add records with this token. Example: The Coworker-Create function lets users with the role register members or contacts via the dashboard.
Delete: The user can delete records with this token. Example: The Coworker-Delete function lets users with the role delete member or contact records via the dashboard.
Edit: The user can edit records with this token. Example: The Coworker-Edit function lets users with the role edit member or contact details via the dashboard.
List: The user can list the existing records in the different dashboard sections on your account. Example: The Coworker-List function will show the records in the Members and Contacts sections via the dashboard.
Read: The user is able to read the element defined by the token. Example: The Coworker-Read function lets users with the role read the new member or contact registrations on your Nexudus Spaces account.
This screenshot shows some functions and their selected tokens:
The list of functions is extensive and you can add as many as needed using the tokens when you configure the roles on your account. For example, you may want the user to be able to read and edit bookings but not delete them.
List of available User Roles
Role Name | Description |
AccessToken | IT Network access tokens |
Application | Internal |
AudioFile | Audio Files in the Web Template Editor |
AuditTrailEntry | Security Logs |
BlogCategory | Blog Article Categories |
BlogPostComment | Blog Article Comments |
BlogPost | Blog Articles |
BookingNote | Notes in a resource booking |
BookingProduct | Products in a resource booking |
Booking | Resource bookings |
BookingVisitor | Visitors in a resource booking |
BusinessCharge | Internal |
BusinessDomain | Additional custom domains for a location |
Business | Locations |
BusinessRedirection | Internal |
BusinessSetting | Location configuration entries |
BusinessTimeSlot | Internal |
CalendarEventCategory | Event categories |
CalendarEvent | Events |
CannedResponse | Message Macros |
Charge | Internal |
ChatRoom | Internal |
ChatUserMessage | Internal |
Checkin | Customer check-ins |
CommunityGroup | Community Board groups |
CommunityMessageLike | Community board message likes |
CommunityMessage | Community Board replies |
CommunityThreadFile | Community board coversation attached files |
CommunityThreadFollow | Community board conversation follows |
CommunityThreadLike | Community board conversation likes |
CommunityThreadMute | Community board conversation mutes |
CommunityThread | Community board conversations |
ContractDeposit | Deposits in a customer contract |
Country | Countries |
CoworkerBookingCredit | Money credit in a customer |
CoworkerBookingCreditUseHistory | Use history of money credit in a customer |
CoworkerContract | Customer contracts |
CoworkerDataFile | Files attached to a customer |
CoworkerDelivery | Deliveries for a customer |
CoworkerDiscountCode | Discounts associted to a customer |
CoworkerExtraService | Time or printing credit for a customer |
CoworkerExtraServiceUseHistory | Use history of time or printing credit for a customer |
CoworkerInvoiceHistory | Notes for a customer invoice |
CoworkerInvoiceLine | Lines in a customer invoice |
CoworkerInvoice | Customer invoices |
CoworkerLedgerEntry | Ledger entries for a customer |
CoworkerMessage | Messages sent or received for a customer |
CoworkerMsOfficeCalendar | Internal |
CoworkerNote | Notes for a customer |
CoworkerPricePlanHistory | History of plan changes for a customer |
CoworkerProduct | Products sold to a customer |
Coworker | Customers |
CoworkerTask | Tasks associated to a customer |
CoworkerTimePass | Passes associted to a customer |
CrmBoardColumn | Stages in a CRM board |
CrmBoard | CRM boards |
CrmOpportunityHistory | Historty of changes in a CRM entry |
CrmOpportunityImportFile | Lead file imported into the CRM |
CrmOpportunity | CRM opportunities |
Currency | Currencies |
CustomField | CRM custom fields |
DataFile | Binary Files in the Web Template Editor |
DiscountCode | Discount Code definitions (CRM) |
DocumentTemplate | Document Templates (CRM) |
EmailAccount | Connected Email Accounts (IMAP) |
EmailQueueItemAttachment | Attachments to email messages |
EmailQueueItem | Email messages |
EmailTemplateFile | Transaction email templates |
EventAttendee | Attendees to events |
EventComment | Comments for events |
EventProduct | Tickets for events |
ExtraServicePrice | Internal |
ExtraService | Prices for resources |
ExtraServiceTimeSlot | Available times for prices for resources |
FinancialAccount | Financial accounts in the chart of accounts |
FloorPlanDesk | Items in floor plans |
FloorPlan | Floor plans |
GlobalChatMessage | Internal |
HelpDeskComment | Responses in help-desk messages |
HelpDeskDepartment | Help-desk departments |
HelpDeskMessage | Help-desk Messages |
ImageFile | Image Files in the Web Template Editor |
InstalledApplication | Internal |
Invoice | Invoices from Nexudus |
Language | Languages |
LanguageToken | Translation token for languages |
LedgerEntry | Internal |
NewsLetter | Newsletter campaings |
NewsLetterSubscriber | Newsletter subscribers |
OpportunityType | Type of CRM opporunities |
PassportCard | Internal |
PaymentGateway | Payment methods |
PayoutInvoice | Reseller payouts |
PlatformChangeMessage | Recent platform updates |
ProductBookingCredit | Money credit assigned to products |
ProductExtraService | Time or printing credit assigned to products |
Product | Products |
ProductTimePass | Passes assigned to products |
ProposalContract | Contracts as part of a proposal |
ProposalProduct | Products as part of a proposal |
Proposal | Proposals |
RadiusServer | Radius Servers |
RefreshToken | Internal |
Reminder | CRM Reminders |
Report | Custom reports |
ResellerAccount | Reseller accounts |
ResellerPayout | Reseller payouts |
Reseller | Resellers |
ResourceAccessRuleEligibleTimeSlot | Elegible times for access rules for resources |
ResourceAccessRule | Access rules for resources |
ResourceAccessRuleTimeSlot | Resource availability for access rules for resources |
ResourceProduct | Products assigned to resources |
Resource | Calendar resources |
ResourceTimeSlot | Available times for resources |
ResourceType | Type of resources |
Role | These roles |
SimpleTimeZone | Timezones |
SubscriberActivity | Activity of newsletter subscribers |
SubscriberGroup | Groups of newsletter subscribers |
SurveyAnswer | Answers to surveys |
SurveyQuestion | Questions for surveys |
Survey | Surveys |
SurveyRun | Internal |
TariffBookingCredit | Money credit assigned to plans |
TariffExtraService | Time or printing credit assigned to plans |
TariffProduct | Plan components |
Tariff | Plans |
TariffSignupProduct | Plan sign-up fees or deposits |
TariffTimePass | Passes assigned to plans |
TaskItem | Items in tasks lists |
TaskList | Tasks lists |
TaxRate | Tax rates |
Team | Teams |
TemplateFile | Web templates and custom pages |
TemplateVersion | Web template versions |
ThreadSummary | Internal |
TimePassPrice | Internal |
TimePass | Passes |
TimePassTimeSlot | Available times for passes |
UserBookmark | User bookmarks |
UserMessage | Contact messages |
User | Users |
UserRole | Roles assigned to users |
ValidationRule | Validation rules |
VideoFile | Video Files in the Web Template Editor |
Visitor | Visitors |
WebHook | Webhooks |
Workspace | Internal |
Last updated
